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Documents Checklist for Pvt. Ltd. Company Registration (MCA)

A. From Each Director & Shareholder

1. PAN Card (mandatory for Indian citizens)
2. Aadhaar Card or Voter ID / Passport / Driving License
3. Address Proof (latest utility bill or bank statement — not older than 2 months)
4. Passport-size Photo
5. Email ID and Mobile Number
6. Director Identification Number (DIN) — can be applied while filing incorporation
7. Digital Signature Certificate (DSC) — mandatory for each director
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B. For the Registered Office
1. Electricity Bill / Gas Bill / Water Bill / Property Tax Receipt (not older than 2 months)
2. Rent Agreement (if rented property)
3. NOC from Owner — stating permission to use premises as registered office
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C. Company Details
1. Proposed Company Name (2–3 options)
2. Main Business Activity / Object (what the company will do)
3. Authorized & Paid-up Capital (e.g., ₹1,00,000 minimum)
4. Number of Directors and Shareholding Ratio
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Post-Incorporation Compliance
After getting the Certificate of Incorporation:
✅ Open Company Current Bank Account
✅ Apply for GST if required
✅ File first INC-20A (commencement of business) within 180 days
✅ Maintain books of accounts & statutory registers
✅ Conduct Board meetings & file annual returns (AOC-4, MGT-7A)
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Turnover Limits for Registration

Type of Business Threshold for GST Registration
Goods (within state) ₹40 lakh
Services (within state) ₹20 lakh
Special category states ₹10 lakh
Inter-state supply / e-commerce / import/export Mandatory (no limit)

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Documents Checklist for GST Registration

A. For Proprietorship
1. PAN Card of the proprietor
2. Aadhaar Card of the proprietor
3. Passport-size Photo
4. Business Address Proof (Electricity Bill, Rent Agreement, NOC)
5. Bank Account Proof (Cancelled Cheque / Bank Statement)
6. Email ID and Mobile Number

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B. For Partnership / LLP

1. PAN Card of Firm
2. Partnership Deed / LLP Agreement
3. PAN & Aadhaar of Partners
4. Business Address Proof
5. NOC from Owner (if rented)
6. Bank Account Proof
7. Authorization Letter signed by partners

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C. For Private Limited / OPC

1. PAN Card of Company
2. Certificate of Incorporation (CIN)
3. MoA & AoA
4. PAN, Aadhaar & Photo of Directors
5. Board Resolution / Authorization Letter
6. Principal Place of Business Proof (Electricity Bill, Rent Agreement, NOC)
7. Bank Account Proof
8. Company’s Email & Mobile

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D. For Society / Trust

1. PAN of Society / Trust
2. Registration Certificate
3. PAN & Aadhaar of Authorized Signatory
4. Proof of Principal Place of Business
5. Bank Proof
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B. Employees’ State Insurance (ESI)
Purpose:
The ESI scheme provides medical, sickness, maternity, and disability benefits to employees earning wages below a limit (₹21,000 per month as of now).
✅ Benefits of ESI Registration:
• Free medical treatment for employees and dependents.
• Cash benefits during sickness or maternity.
• Coverage for accidents or disabilities at work.
• Legal compliance for the employer under the ESI Act, 1948.
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Applicability (When Registration is Required) Type Applicability
PF (EPF) Mandatory if 20 or more employees; voluntary otherwise.
ESI Mandatory if 10 or more employees (in most states) and employee salary ≤ ₹21,000/month.

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Documents Checklist for PF & ESI Registration A. From the Company / Establishment
1. Certificate of Incorporation / Registration (Pvt. Ltd., LLP, Partnership, or Proprietorship proof)
2. PAN Card of Company / Firm
3. Address Proof of Business (Electricity Bill / Rent Agreement / NOC)
4. Bank Statement / Cancelled Cheque of the entity
5. GST Registration Certificate (if available)
6. List of Directors / Partners / Proprietor
7. Digital Signature Certificate (DSC) of authorized person

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B. From Each Employee 1. Employee Name, Father’s Name, DOB, and Gender
2. Date of Joining and Designation
3. Monthly Salary / Wages details
4. Aadhaar Card
5. PAN Card
6. Mobile Number and Email ID
7. Bank Account Details
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C. Additional for ESI 1. Latest Electricity Bill of Office / Factory
2. Employees’ Attendance Register
3. Wage / Salary Register
4. Number of Employees and Wages Summary
5. Factory / Shop Act License (if applicable)

Types of FSSAI Licenses Type of License Applicable To Annual Turnover / Scale Issued By Basic Registration Small businesses / petty FBOs Up to ₹12 lakh Local Authority State License Medium-sized units ₹12 lakh – ₹20 crore State Authority Central License Large businesses / importers / exporters Above ₹20 crore or multi-state operation Central FSSAI

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Who Needs an FSSAI License All businesses involved in manufacturing, processing, storage, distribution, transport, or sale of food — including:
• Hotels, Restaurants, Cafés
• Home-based food sellers
• Cloud kitchens, Caterers
• Packaged food manufacturers
• Food traders, retailers
• Importers / exporters of food items

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Documents Checklist for FSSAI Application A. Common Documents (All Categories)
1. Passport-size Photo of applicant / authorized person
2. Photo ID proof (Aadhaar, PAN, Voter ID, etc.)
3. Address proof of business premises (Rent Agreement / Electricity Bill / NOC)
4. Business registration certificate (e.g., Incorporation Certificate, Partnership Deed, Shop Act)
5. List of food products to be handled or sold
6. Form B (duly signed and completed – main FSSAI form)
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B. For State / Central License (Additional) 1. Layout plan of the processing / manufacturing unit
2. List of directors / partners / proprietors with full details
3. Machinery details (if manufacturing)
4. Proof of possession of premises (Rent / Lease / Sale deed)
5. Water testing report from a recognized lab
6. Food safety management plan (FSMS) or certificate
7. List of employees and technical staff with qualifications
8. NOC from local municipality / panchayat / pollution control board (if required)
9. Import Export Code (IEC) – if applicable for import/export
10. Certificate of incorporation / MOA / AOA (for companies)
11. Authority letter / board resolution authorizing the signatory

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Validity & Renewal • Validity: 1 to 5 years (as chosen while applying).
• Renewal: Apply 30 days before expiry on the same portal.

Types of Labour Licenses
Type Applicable To Issued By
Principal Employer Registration (Form I) Companies, Factories, Contractors engaging workers Assistant Commissioner of Labour Contractor Labour License (Form IV) Contractors employing labour in others’ establishments Assistant Commissioner of Labour

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Applicable Laws

1. Contract Labour (Regulation & Abolition) Act, 1970
2. Telangana Shops & Establishments Act, 1988
3. Building and Other Construction Workers (Regulation of Employment and Conditions of Service) Act, 1996
4. Minimum Wages Act, 1948
5. Payment of Wages Act, 1936
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Documents Checklist
A. For Principal Employer Registration
1. Certificate of Incorporation / Partnership Deed / Proprietorship Proof
2. Address proof of the establishment (Rental / Lease / Ownership)
3. ID & Address Proof of Authorized Signatory
4. Copy of PAN Card of the company / proprietor
5. GST Registration Certificate (if available)
6. Details of contractors engaged (name, address, number of workers)
7. Form I – Application for Registration of Establishment
8. Fee payment receipt (varies by number of workers)
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B. For Contractor Labour License
1. Identity Proof & Address Proof of Contractor (Aadhaar / PAN / Voter ID)
2. PAN Card of Contractor / Firm
3. Copy of Agreement / Work Order with Principal Employer
4. Principal Employer’s Registration Certificate
5. Details of number of contract workers employed
6. Copy of PF & ESI Registration Certificates
7. Proof of local address of the site / office
8. Nominee details of labour welfare officer (if applicable)
9. Form IV – Application for Contractor’s License
10. Treasury Challan / Online Fee Payment Receipt
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Fee Structure (Indicative)
Number of Workers Registration / License Fee (Approx.)
Up to 20 workers ₹500 – ₹1,000
21–50 workers ₹2,000 – ₹3,000
51–100 workers ₹5,000 – ₹7,500
101 and above ₹10,000+
(Exact fees depend on category and notifications by Telangana Labour Department.)
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Validity & Renewal

• Valid for 1 year, renewable annually.
• Renewal must be applied 30 days before expiry with updated worker details and fee.
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Checklist of Documents & Eligibility

Here’s what you’ll typically need in Telangana:
Eligibility:
• Applicant must be of legal age (over 18 years) and have a clean record. Corpbiz+1
• Proposed business should comply with local laws, zoning, safety, etc. Corpbiz+1
Documents required:
From sources, key documents include:
• Identity proof of applicant: e.g., Aadhaar card. Corpbiz+1
• PAN of the business entity or proprietor. Corpbiz
• Proof of business premises: Lease agreement (if rented) or ownership/occupancy certificate. Corpbiz+1
• Address / business location proof: e.g., property tax receipt, electricity/water bill. Corpbiz+1
• Business details: trade name, address, nature of business, contact details. Corpbiz
• Additional licences/approvals if required: e.g., food licence (for food business), fire safety NOC, etc. Invention Business Solutions+1
Summary checklist bullet-style:
• Applicant identity proof (Aadhaar/Passport)
• PAN of proprietor / business
• Business registration/incorporation (if applicable)
• Proof of premises (lease deed / ownership / occupancy)
• Property tax receipt / utility bills / address proof
• Business details: name, address, nature of trade, contact info
• NOC(s) & safety certificates (if required)
• Completed application form
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Key process parameters for GHMC:
• For Hyderabad, obtaining the licence must be done within 30 days of commencing business. IndiaFilings
• Turn-around time: If application is complete, GHMC aims for approval within about 7 days. IndiaFilings
• Renewal: The licence is typically valid for one year and must be renewed annually. Invention Business Solutions+1
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Renewal & Validity
• Typically valid for 1 year. IndiaFilings+1
• The renewal should be done before expiry to avoid penalties. ClearTax+1
• Some municipal systems allow downloading renewal certificate online by entering the licence number / TIN. cdma.cgg.gov.in

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Important Considerations / Tips
• Choose correct “category” of trade/business when applying (retail, manufacturing, service, high risk) — selecting wrong category may cause delays. Invention Business Solutions
• Make sure all documents are complete and uploaded in prescribed format — incomplete applications delay the process. Invention Business Solutions
• For rented premises: ensure lease agreement is valid and if required, NOC from owner. Corpbiz
• Keep business details (address, contact, nature of trade) up-to-date; if there are changes, you may need to update licence or apply for variation.
• Display the trade licence certificate at the business premises in a visible place. This is often a requirement.
• Non-compliance (operating without licence or after expiry) may lead to fines, penalties or shutdown. IndiaFilings+1
• For food, medical, manufacturing, heavy machinery trades: check for additional approvals (fire-safety, environmental/pollution control).
• Use the online portal (if available) for convenience and tracking. For GHMC in Hyderabad, the online portal is available. sribalajitaxservices.com

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Jurisdiction & Where to Apply
• For areas under GHMC (Hyderabad city), apply via GHMC’s trade licence portal. IndiaFilings+1
• For other municipal areas in Telangana, use the respective municipal corporation / urban local body’s trade licence service.
• For cantonment areas (e.g., Secunderabad Cantonment Board), their specified trade licence procedure applies. secunderabad.cantt.gov.in

Udyam Registration Checklist

1. Aadhaar Number
• Who: Proprietor for proprietorship, managing partner for partnerships, or authorized signatory for companies/LLPs.
• Requirement: Aadhaar must be linked to a mobile number for OTP verification. deAsra Foundation
2. PAN (Permanent Account Number)
• Requirement: Mandatory for all enterprises.
• Note: For proprietorships, the PAN of the proprietor is sufficient. deAsra Foundation
3. Business Registration Proof
• Documents:
o Partnership Deed (for partnerships)
o Certificate of Incorporation (for companies)
o Shop Act License or any o
ther relevant registration document (for other entities) LegalWiz.in
4. Business Address Proof • Documents:
o Electricity Bill
o Telephone Bill
o Property Tax Receipt
o Rent Agreement (if applicable) LegalWiz.in
5. Bank Account Details
• Documents:
o Bank Passbook or Cancelled Cheque with the business name printed. deAsra Foundation
6. Income Tax Returns (ITR) and Financial Statements
• Requirement: If ITR has been filed, select the applicable ITR type.
• Note: If ITR is not filed or ITR-4 is filed, enter turnover and investment details manually. deAsra Foundation
7. GSTIN (Goods and Services Tax Identification Number)
• Requirement: Mandatory if applicable. If GST is not applicable, select 'No'. deAsra Foundation
8. Business Details
• Information Required:
o Enterprise Name
o Date of Commencement
o Major Activity (Manufacturing/Service)
o NIC Code(s) for business activities
o Number of Employees (segregated by gender)
o Investment in Plant and Machinery or Equipment
o Turnover Details
o Interest in Government e-Marketplace (GeM) and TReDS deAsra Foundation
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Documents Checklist for ITR Filing
A. Personal Details
• PAN card
• Aadhaar card
• Bank account details (for refund)
• Address proof (if needed)
B. Income Proofs
1. Salary Income
o Form 16 from employer(s)
o Salary slips (optional)
2. House Property
o Municipal tax receipts
o Home loan interest certificate (if applicable)
3. Capital Gains
o Share/Mutual fund statements
o Property sale deed & computation
4. Other Sources
o Bank interest certificates (Form 16A/Bank statement)
o Dividends received (Form 26AS)
C. Deduction Proofs (Chapter VI-A)
• Insurance premium receipts (Life, Health)
• PPF / NSC / ELSS investment proofs
• Home loan principal & interest certificate
• Donations (80G)
• Tuition fees (80C)
D. Business/Professional Income
• Books of accounts / ledger / profit & loss statement
• Audit report (if applicable)
• Form 26AS for TDS credits
ITR Filing Process
Step 1: Collect Documents
• All income, deduction, and investment proofs.
Step 2: Choose Correct ITR Form
• Based on income type (Salary, Business, Capital gains).
Step 3: Login to Income Tax e-Filing Portal
• https://www.incometax.gov.in
Step 4: Fill Details
• Pre-fill form using PAN (auto-populates TDS, salary).
• Enter income, deductions, taxes paid.
Step 5: Compute Tax & Pay (if any)
• Pay self-assessment tax (if tax liability exists).
• Verify using Challan 280 (online payment).
Step 6: Upload ITR & Verification
• Submit online via e-verify:
o Aadhaar OTP
o Net banking
o Demat account
o Bank account
o Physical signed ITR-V (less common)
Step 7: Confirmation
• IT Department sends acknowledgment to registered email/SMS.
• Refunds processed in bank account (if excess tax paid).
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Important Dates (FY 2024-25)
Event Date (Tentative)
ITR Filing (Individuals, Non-Audit) 31 July 2025
ITR Filing (Audit cases) 30 September 2025
Tax Audit Report (if applicable) 30 September 2025
TDS / Advance Tax Deadlines Various throughout FY
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Common Mistakes to Avoid
• Choosing wrong ITR form.
• Mismatch between Form 26AS and actual income.
• Missing deductions.
• Not e-verifying within 120 days.
• Ignoring TDS credits.
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Documents Checklist for GST Filing
A. Outward Supplies (Sales)
• Sales invoices (goods & services)
• Credit/Debit notes
• Exports invoices (if applicable)
• Details of zero-rated, exempted supplies
B. Inward Supplies (Purchases)
• Purchase invoices with GSTIN of supplier
• Debit/Credit notes from suppliers
• Import documents (Bill of Entry, if applicable)
• Input tax credit (ITC) documents
C. Payments & Tax Details
• Previous month GST liability payment details
• TDS/TCS (if applicable)
• Interest, late fees, penalties (if any)
D. Other
• E-way bills summary (if applicable)
• Reconciliation reports (GSTR-2A/2B)
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GST Filing Process
Step 1: Log in to GST Portal
• https://www.gst.gov.in/
Step 2: Prepare Outward Supply Data (GSTR-1)
• Enter sales invoices, exports, zero-rated supplies
• Submit GSTR-1 monthly or quarterly (for small taxpayers)
Step 3: Prepare Summary (GSTR-3B)
• Auto-populates ITC from GSTR-2A/2B
• Enter outward supplies, ITC claims, exempted supplies
• Compute net GST liability
Step 4: Pay Tax
• Pay via challan online using GST portal
Step 5: File Returns
• File GSTR-3B by 20th of next month
• Ensure reconciliation of ITC with suppliers’ GSTR-1
Step 6: File Annual Returns (GSTR-9/9C)
• For regular taxpayers by 31 Dec following FY
• For audit-required cases, file GSTR-9C along with audit report
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Key Deadlines
Return Due Date
GSTR-1 (monthly) 11th of next month
GSTR-1 (quarterly) 13th of next month after quarter
GSTR-3B 20th of next month
GSTR-4 (composition) 18th of next month after quarter
Annual GSTR-9 31 Dec following FY
GSTR-9C 31 Dec following FY
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Common Mistakes to Avoid
• Mismatch between GSTR-1 & GSTR-3B
• Claiming ITC without proper invoices
• Late filing & payment (penalties applicable)
• Wrong GST rate on invoices
• Ignoring nil returns when no activity

3. Checklist for PF & ESI Filing Task Documents / Details Needed Frequency
Employee Master Data Name, DOB, PAN, Aadhaar, PF & ESI number One-time / Updates
Salary Details Basic + DA + Allowances + Wages for ESI Monthly
Contribution Calculation Employer & Employee % Monthly
ECR / Contribution Statement Generated from PF/ESI software Monthly
Payment of Contribution Net Banking / Challan Monthly
Upload ECR / Declaration PF ECR / ESI Portal Monthly
Record Acknowledgment PF challan / ESI receipt Monthly
Annual Return PF Forms 3A/6A; ESI Annual statement Yearly

Documents Checklist
Identity & Address Proof:
• Aadhaar Card / Passport / Voter ID / Driving License
• Recent utility bills (electricity, water, etc.)
Income Proof:
• Salaried: Last 3 months’ salary slips, Form 16, bank statements (6 months)
• Self-employed: ITR for last 2–3 years, balance sheets, profit & loss statements, bank statements
Property Documents:
• Sale agreement / allotment letter / property title deed
• Approved building plan
• Encumbrance certificate (proof property is free from legal dues)
• NOC from society or builder, if applicable
Other Documents:
• PAN Card
• Passport-sized photographs
• Loan application form